3 Ways to Write a Successful Thank You Note

HandshakeThe University of Michigan’s Ross School of Business recently hosted hundreds of prospective students through their Up Close Diversity Weekend and Women in Leadership Conference events. I spoke with a handful of excited prospective students and most of them remembered my name and found ways to email me thank you notes, which was great – definitely write thank you emails! But there are ways to write and not to write these important emails, so listen up.

Whenever you meet a school representative at an event – whether that be an admissions officer, alumni, or a current student – you should always send them a note to say thank you. It is a good idea to get in the habit of doing this now because once you get to business school, you will also need to send thank you notes after conferences, corporate presentations, coffee chats, etc., and if you can get the hang of crafting these quickly now, it will only save you time later.

Here are a few tips to writing a successful thank you note:

Do write meaningful thank you notes. The people you meet are likely meeting dozens of other prospective students too, so be sincere and authentic in your communications. Don’t say thank you because you have to, but make the content of your email somewhat substantial. Make sure to ask good questions and get to know the people you’re chatting with so you can have something to write about in your follow up email.

Do include the details of how you met. Because they are meeting so many others, include how and where you met, and a little bit about what you talked about. You can do this by saying something along the lines of, “It was so great to meet you during dinner at the Up Close Weekend and hear more about your project work with the Business Impact Group.” It is helpful to include this so that they remember who you are and can match the name from your email to the face they spoke with at the event.

Do ask a follow up question, but only if your conversation prompted one. If not, don’t feel compelled to ask anything. Sometimes it is best to end the email with saying you’ll be in touch, rather than ending on a question.

If you had a conversation about a certain club on campus that sounded interesting to you but you don’t remember the name, however, feel free to ask and see if you can get in touch with someone from that club. For example, a question such as, “You mentioned the new club on campus that works on consultant teams with social enterprises. I’d love to learn more about that. Can you please remind me of the name, and possibly put me in touch with someone involved with that club?” would be appropriate to ask in your thank you email and show that you were truly interested in the conversation you had with that person.

Follow these tips and you’ll be able to quickly write a successful thank you email that may make a big impact on the way you are viewed by a school.

Stay tuned for our next article, 3 Things to Avoid When Crafting a Thank You Note.

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Colleen Hill is a Veritas Prep consultant for the Ross School of Business at the University of Michigan. You can read more articles by her here